How to add fields to a LibreOffice document

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how typically do you might have Created a doc And I had so as to add particular objects, reminiscent of present date, variety of pages, doc writer, time, chapter, filename, doc stats, firm identify, or extra?

You possibly can all the time add this info manually, however what if this can be a doc that you simply use again and again, and also you would not moderately write these bits each time you reuse the file?

That is the place doc fields turn out to be useful.

A discipline is a dynamic piece of data added to a file that’s mechanically up to date as wanted.

For instance, in case you add a date discipline, every time you reuse that doc, the sphere shall be up to date to the present date.

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Or possibly you wish to add web page numbers for a doc, however do not wish to do the tedious process of including them manually. You possibly can add a web page quantity discipline that shall be up to date mechanically, in keeping with the variety of pages within the doc.

Fields are a helpful option to not solely add vital information to your paperwork, but additionally to make them extra reusable.

Let me present you ways fields work in an open and free supply LibreOffice workplace suite.

The best way to add fields to a LibreOffice doc


The one factor you will have for this can be a operating copy of LibreOffice. It would not matter what working system you are utilizing (Linux, MacOS, or Home windows) as a result of the characteristic works the identical means. That is it. Let’s get to the fields.

The very first thing to do is open LibreOffice. When you open the app, you’ll be able to both work with a brand new doc or name up a earlier doc that may make use of some fields.

The very first thing we’ll do is add a date discipline. For instance you might be making a doc template that you’ll use again and again. On the prime of this way, you might have:


As an alternative of all the time typing within the date, you’ll be able to add a discipline. To do that, click on the area instantly to the best of the date: then click on Insert > Discipline > Date. The sector shall be populated with the present date.

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In the event you have been to open the identical file tomorrow, the date would change to mirror that new date. You’ll discover that there are different fields that you would be able to add within the checklist of subfields. In the event you click on Extra Fields, a Fields pop-up window opens the place you’ll be able to select from a lot of totally different fields so as to add to the doc.

LibreOffice More Fields window.

LibreOffice consists of numerous preset fields so as to add to your doc.

Photograph: Jack Whalen

For the web page quantity, you may in all probability need it within the footer of the doc. Due to this fact, LibreOffice makes it simpler. Click on wherever on the backside of the web page to disclose the blue footer button (default web page type). Click on + to allow the footer, after which click on wherever contained in the footer to position the cursor.

The footer button (default web page type) will now include a drop down arrow. As soon as your cursor is within the footer, click on the dropdown menu, then choose Insert Web page Quantity. The web page quantity will seem within the left nook of the footer and can mechanically replace as extra pages are added to the doc.

LibreOffice footer drop-down menu.

Coming into a web page quantity in a LibreOffice doc.

Photograph: Jack Whalen

Add different domains

For instance you wish to add your identify to the part on the prime of the doc. For that, place your cursor after the From: after which click on Insert > Discipline > First Writer.

If the writer doesn’t seem, then you haven’t configured LibreOffice with your individual identify. To do that, click on on Instruments > Choices. Within the ensuing window, add your first and final identify within the Person Information part.

LibreOffice Options window.

Add your private info to LibreOffice to be used in paperwork.

Photograph: Jack Whalen

One other helpful means so as to add fields is from the Doc Properties perform. For instance that is going to be an extended doc and also you need to have the ability to add your organization’s handle in varied areas all through the doc. As an alternative of typing that in each time, you’ll be able to add a brand new customized property to the doc, after which add that title as a discipline.

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To do that, you need to first add the customized discipline to the doc by clicking on File > Properties. Within the ensuing window, click on Customized Properties, after which click on Add Property. Click on the leftmost dropdown menu and choose Data. Choose the textual content from the middle dropdown menu, then sort within the title of the worth. To save lots of the brand new customized property, click on OK.

LibreOffice Document Properties window.

Add a customized property to a LibreOffice doc.

Photograph: Jack Whalen

Now you can add this discipline wherever within the doc by clicking Inset > Discipline > Extra Fields. Within the ensuing window, broaden the customized entry, choose Data, and click on Insert. The sector shall be inserted into the doc. In the event you have been to go to doc properties and alter the title, it is going to be mechanically up to date within the doc.

A custom property in the LibreOffice Fields window.

Our new customized property is now out there for including as a discipline.

Photograph: Jack Whalen

That is the essence of including fields to a LibreOffice doc. When you grow to be conversant in this characteristic, you’ll use it often to assist make your workflow extra environment friendly.

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